Event Planning Checklist Template:

6 Weeks Before:

• [ ] Save the date in executive's calendar
• [ ] Book venue/confirm location
• [ ] Arrange transportation if needed
• [ ] Book accommodation if required

4 Weeks Before:

• [ ] Send calendar invites to attendees
• [ ] Confirm executive's availability
• [ ] Prepare agenda if internal meeting
• [ ] Order business cards if needed

2 Weeks Before:

• [ ] Confirm all logistics
• [ ] Prepare briefing materials
• [ ] Review attendee list
• [ ] Confirm dress code and prepare wardrobe

1 Week Before:

• [ ] Final confirmations (venue, transportation, accommodation)
• [ ] Prepare executive briefing packet
• [ ] Pack materials and gifts if applicable