Task Overview

What: Accurate data input and maintenance across business systems

When: Daily processing, weekly quality checks

Who: Operations Assistant/Data Entry Specialist

Time Required: 1-2 hours daily

Prerequisites

• [ ] Access to all relevant business systems
• [ ] Data entry standards and validation rules
• [ ] Error checking procedures
• [ ] Backup and recovery protocols

Step-by-Step Process

1. Daily data processing
   • Review incoming data from various sources
   • Validate data format and completeness
   • Enter data using standardized procedures
   • Perform real-time error checking
2. Quality assurance
   • Run daily validation reports
   • Cross-check critical data points
   • Flag and resolve any discrepancies
   • Document any system issues encountered
3. Weekly data maintenance
   • Perform comprehensive data audit
   • Clean up duplicate or outdated records
   • Update data validation rules as needed
   • Generate data quality reports
4. System optimization
   • Identify opportunities for automation
   • Suggest improvements to data workflows
   • Maintain data entry documentation
   • Train team on new procedures

Quality Standards

• [ ] Data accuracy rate above 99.5%
• [ ] All entries completed within 24 hours
• [ ] Consistent formatting and standards
• [ ] Regular backups performed