Task Overview

What: Manage founder's calendar and meeting coordination

When: Continuous throughout day

Who: EA/Assistant

Time Required: 15-30 minutes per meeting scheduled

Prerequisites

• [ ] Access to calendar system
• [ ] Meeting room booking system access
• [ ] Video conferencing account details
• [ ] Founder's meeting preferences document

Step-by-Step Process

1. Assess meeting requests
   • Check against founder's priorities matrix
   • Verify attendees and agenda provided
   • Confirm meeting falls within preferred times
2. Schedule meeting
   • Block 15 minutes prep time before important meetings
   • Book appropriate room/video link
   • Send calendar invite with agenda and materials
   • Set reminder 24 hours in advance
3. Meeting preparation
   • Prepare brief with attendee backgrounds
   • Gather relevant documents
   • Test video/tech setup
   • Confirm attendance 2 hours prior

Quality Standards

• [ ] No double bookings
• [ ] All meetings have clear agendas
• [ ] Founder has 15-minute buffer between meetings
• [ ] Meeting materials prepared in advance

Success Metrics